Your work Gmail is about to look different

Your work Gmail is about to look different
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Google has announced that Gmail’s new layout, which changes how Google Chat, Meet, and Spaces are integrated, will be available to try starting in February; become default by April; and become the only option by the end of Q2 2022. The view makes it so Google’s other messaging tools, which are part of (but not necessarily limited to) its business-focused Workspace suite, are no longer just little windows floating alongside your emails, but get their own screens in Gmail that are accessible with large buttons on the left-hand side.

Google calls this the integrated view, and it’ll soon be familiar if you (or your employer) are a Workspace customer. Starting February 8th, Google says you’ll be able to start testing the layout for yourself. By April, anyone who hasn’t opted in (Google shows that there’ll be a prompt at some point, encouraging you to do so), will be switched over to the new layout, but will be able to switch back in settings. That option will go away by the end of the second quarter, according to Google, when the new layout becomes the “standard experience for Gmail.”

Google’s blog includes an image of the current, old Gmail interface with a pop-up asking if you want to try the new view.
Image: Google

The new view could be polarizing — while managing chats and meetings can be a bit confusing in the current Gmail layout, it all happens on one screen, which is pleasing if you love data density. But for those looking to focus on one thing at a time, the new interface looks like it’ll give you easy access to other tools without having them always on the screen, based on what Google’s shown off so far.

The company says that there will also be notification bubbles to let you know if other tools need your attention, which could be less distracting than, say, having a list of all your Chats living to the left or right of your emails.

Google Spaces
An idea of what Google Spaces within Gmail might look like, which Google showed last summer. Note that Mail has a notification bubble.
Image: Google

Google has shown that it wants to deeply integrate all its work-related products together, and this layout gives us a taste of what that could look like, with tools like Spaces letting you jump into a spreadsheet without leaving Gmail. While it does seem like you’re mostly already able to, as Google puts it when describing the new view, “easily switch between your inbox, important conversations, and join meetings without having to switch between tabs or open a new window,” it’s probably fair to argue that it all feels a little tacked-on. Google’s screenshots of the new layout do make it seem like the new interface will be more put-together.

The services will also be more integrated — Gmail’s search, for instance, will also turn up Chat messages in the coming months, according to the company (similar to how Hangouts messages also used to be searchable from within Gmail).

Google says the integrated view will be coming to people with a Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, Nonprofit, G Suite Basic, or Business account. At the moment, it won’t be available to Workspace Essentials customers. When asked if this layout would be coming to regular, non-paying Gmail customers, a Google spokesperson said it would be “only available” to the account types listed above.

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